INTRODUCTION
Australasian United Professional Piercers (“we,” “us,” “our”) is committed to protecting your privacy and handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). Where we collect personal information from individuals in New Zealand, we also comply with the Privacy Act 2020 (NZ) and the Information Privacy Principles (IPPs).
“Personal information” refers to information or an opinion about an identified individual, or an individual who is reasonably identifiable.
This policy explains how we collect, use, store, and disclose personal information. It does not limit or exclude your rights under applicable privacy laws. For more information on your rights, visit the Office of the Australian Information Commissioner (OAIC) or, for New Zealand residents, the Office of the Privacy Commissioner New Zealand.
CHANGES TO THIS POLICY
We may update this policy by publishing a revised version on our website. Changes take effect from the date of publication.
This policy was last updated in December 2025.
COLLECTION OF PERSONAL INFORMATION
We may collect personal information:
Directly from you via registration forms, membership or subscription processes, website interactions, or other communications (e.g., email or phone).
From third parties where you have authorised this or where the information is publicly available.
Where reasonable and practical, we will collect personal information directly from you.
Where AUPP facilitates body piercing services at events (such as demonstrations or training), we may also collect consent forms and valid photo identification from participants.
SENSITIVE INFORMATION
Where we collect sensitive information (including health information), we will only do so with your explicit consent, or where otherwise permitted by law. This may occur when you complete a consent form for piercing services at an AUPP event.
HOW WE USE YOUR PERSONAL INFORMATION
We may use your personal information for purposes including:
Verifying your identity.
Providing services, training, or products to you.
Where piercing services are provided at AUPP events, checking relevant medical information to ensure services are delivered safely.
Ensuring the health and safety of volunteers and members.
Contacting you in case of emergency.
Marketing our services, including via electronic communications (e.g., email, SMS).
Billing and debt collection.
Responding to inquiries or complaints.
Protecting and enforcing our legal rights.
Any other purpose authorised by you or required by law.
DISCLOSURE OF PERSONAL INFORMATION
We may disclose your personal information to:
Businesses supporting our services, including IT service providers, data hosts, and administrative service providers.
Volunteer workers or authorised personnel for health, safety, and emergency purposes.
Regulatory authorities or other persons where required or authorised by law.
Any person authorised by you.
We do not sell personal information to third parties.
OVERSEAS DISCLOSURE
Some of our service providers are located overseas, and your personal information may be disclosed to, or stored in, countries outside Australia and New Zealand. These countries include the United States of America.
Where we disclose personal information overseas, we take reasonable steps to ensure recipients handle it in accordance with this policy and applicable privacy laws. If you would like specific information about our service providers, please contact us.
PROTECTION AND STORAGE OF PERSONAL INFORMATION
We take reasonable steps to protect your personal information from loss, misuse, unauthorised access, modification, or disclosure.
Storage practices include:
Membership records stored in MembershipWorks and a secure Google Drive account, accessible only to the AUPP Board of Directors and AUPP Secretary.
Consent forms and valid photo IDs (where collected) stored securely in AUPP’s Google Drive, accessible only to the AUPP Board of Directors and AUPP Secretary.
DATA RETENTION
We retain personal information for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Our standard retention periods are:
Membership records: Retained for the duration of membership plus seven (7) years after membership ceases.
Event registration records: Retained for seven (7) years after the event.
Consent forms and photo IDs (where collected): Retained for seven (7) years after the service was provided.
Media (photographs and video): Retained indefinitely unless removal is requested in accordance with our Media Policy below.
Financial records: Retained for seven (7) years in accordance with Australian tax law.
After the applicable retention period, personal information is securely destroyed or de-identified unless we are required by law to retain it.
ACCESS AND CORRECTION
You have the right to request access to, or correction of, the personal information we hold about you, subject to exceptions under the Privacy Act 1988 (Cth) or the Privacy Act 2020 (NZ), as applicable.
To exercise this right, email contact@safepiercing.org.au with proof of identity and details of your request.
INTERNET AND WEBSITE USE
While we take reasonable security measures, providing personal information over the internet carries inherent risks. Third-party websites linked from our site have their own privacy policies, and we recommend reviewing them before providing information.
COOKIES
We use cookies to monitor website usage and improve functionality. You may disable cookies via your browser, though some features of our website may not work as intended.
MEDIA POLICY
At our events, workshops, and training sessions, we may capture photographs or video for promotional, marketing, and documentation purposes, including use on social media, publications, and our website.
Consent and Use
Media will only be used if attendees have provided explicit consent.
You can opt out of media recording or usage at any time.
Signage and/or event registration forms will inform attendees that media may be recorded.
We will not use media of individuals who have expressly declined consent.
Media is stored securely and accessed only by the AUPP Board of Directors and AUPP Secretary.
Media may be shared with authorised partners (e.g., event sponsors) for promotional purposes, with consent.
REQUEST FOR REMOVAL OF MEDIA
We respect your right to control images of yourself.
How to Request Removal
Requests may be made via email, written letter, or our contact form and should include:
Your name
Description or location of the photo/video
Contact information
Assessment of Requests
Requests will be assessed promptly and fairly.
If the media is no longer required for legitimate business, marketing, or archival purposes, it will be removed or anonymised.
Removal may not apply if we are legally required to retain the media, or if prior consent covers ongoing publication.
Timeframe
Requests will generally be actioned within 20 business days. If more time is required, you will be notified.
Removal Process
Media will be removed from websites, social media, or other publicly accessible locations.
Archived or backup copies will be reviewed and removed or anonymised where practical.
Notification
You will be notified once the media is removed.
If a request is denied, we will provide reasons and information about how to lodge a complaint with the OAIC (for Australian residents) or the Office of the Privacy Commissioner (for New Zealand residents).
CONTACT
For questions about this policy or to exercise your rights under applicable privacy laws, contact us at:
Australasian United Professional Piercers (AUPP Ltd.)
Email: contact@safepiercing.org.au
Website: www.safepiercing.org.au
Address: 69 King Street, Perth, Western Australia 6000